ADDA - Agricultural Development Denmark Asia

Statutes for ADDA AGRICULTURAL DEVELOPMENT DENMARK ASIA

§ 1. Name and address

The name and address for the organisation is:

Foreningens hjemsted er sekretariatets adresse

ADDA - AGRICULTURAL DEVELOPMENT DENMARK ASIA
Gjesingvej 1
8963 Auning
Denmark
Tlf. +45 86 48 48 13

§ 2. Objective

The objective of the organisation is:

to work for increased degree of self supply for the poorest parts of the population in Southeast Asia.
to supply support that will lead to people being able to take care of their own situation.
to implement agricultural and food supply projects in Southeast Asia.

§ 3. Members

As members can be obtained:

all persons
families
companies, institutions and organisations as collectives members

Any member must agree in the objective of the organisation.

Withdrawal of membership from the organisation is permitted upon written request to the board, and is valid from the reception of the request.

§ 4. The Board

The board consists of 5 - 7 members. The general assembly elects one chairman and 4 - 6 members.

The, on the general assembly, elected members of the board, are elected for two years, and reelection is permitted.

Half of the board is elected in uneven years, and the other half, including the chairman, is elected in even years.

The board constitutes itself with a vice chairman, cashier and secretary.

Each board member has one vote. In the case of even votes, the chairman has two votes.

The board can establish special committees for handling certain ongoing matters without principle character.

The board can employ an administrator and other staff for taking care of daily routines.

The board has meeting whenever required. Minutes, covering all discussions, are taken and are archived in a certain file only for this purpose.

It is the duty of the board to lead the organisation according to these statutes.

§ 5. Representative signature

The organisation is legally represented by the signature of the chairman together with one ordinary board member.

The board can issue procuration.

§ 6. Membership fee

The membership fee is decided on the general assembly.

The board has the right to collect the membership fee, according to the agreement at the general assembly, directly from the members.

The fee is covering one economical year, which is from the 1st of January to the 31st of December.

§ 7. Regular general assembly

Highest authority of the organisation is the general assembly.

Regular general assembly is held every year, no later than May, at a place decided by the board. Written invitations will be sent out to all members at the announced address, with at least two weeks notice.

The regular general assembly must have the following agenda:

Election of the Chair
Report of the board
Presentation of yearly financial report for approval
Presentation of budget for the coming year
Suggestions from the board and from the members.
Decision on the membership fee.
Election for the board and two substitutes.
Election of auditor and auditor substitutes
Further comments

Any suggestion or issue, which should be discussed and passed, by the general assembly, must be forwarded to the board no later than 8 days prior to the date of the general assembly. Minutes of any suggestion and issue discussed and passed on the general assembly, must be signed by the chair of the assembly. The minutes will be sent to all members after the general assembly.

§ 8. Voting at the general assembly

Every membership has one vote.

Every membership - personal-, family-, or collective memberships - has voting right only upon personal appearance at the general assembly and only if the membership has no debt to the organisation. It is not possible to vote through authorised persons.

A personal member, who as well takes part of a collective membership, has two votes. Two votes per person are max. number of votes per person.

All decisions are made upon majority of votes. In the case of even voting, the suggestion is voted down.

On demand of any member, only one, the voting will be written.

The general assembly will chose a chair by simple majority of votes. The chair is leading the general assembly and decides upon all questions regarding the discussion, voting and treatment of the suggestions and matters passed the general assembly.

§ 9. Changes in statutes and disbandment of the organisation

For decision on changes in the statutes, it is required that 2/3 of the members present at the general assembly, can approve the suggestion for changes.

For decision on disbandment of the organisation, two general assembly's taking place one after the other, is required. To approve a suggestion on disbandment of the organisation, it requires at least 2/3 of the votes from the present members at the 1st general assembly, and that the suggestion is approved on the 2nd general assembly, which should take place no later than 14 days after the 1st general assembly, with at least ½ of the present members.

Any possible values will be given to charity purpose in South East Asia

§ 10. Extraordinary General Assembly

Extraordinary general assembly will take place as often as the board finds it necessary. If at least ¼ of the members require an extraordinary general assembly, they can make the board call for an extraordinary general assembly. The board is then obliged, within 14 days, to call members in for an extraordinary general assembly. The procedures for the assembly are the same as described in § 7.

§ 11. Responsibility

The organisation is responsible with all it's values towards third person.

Members are only responsible with their membership fee.

Further to this no members, the board, and administrator is responsible for the organisations duties and debt towards third person.

Statutes with changes has been accepted at the General Assembly 5th of May 2004

Bodil Pallesen, Board Member of ADDA

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